Office Administrator
Company: Ardurra
Location: Spokane
Posted on: March 18, 2023
Job Description:
Position Summary Ardurra is seeking an experienced Office
Administrator with strong experience in contracting to join our
office in Spokane, WA. The primary function of the Office
Administrator is to support contracting processes, prepare project
performance plans, help manage schedules and budgets, monitor staff
and materials assignments, analyze risks and opportunities,
identify necessary resources, and communicates progress to team
member project updates. A vital role will be to develop, review,
and communicate feedback to appropriate parties in evaluating
contracts on behalf of the company. In addition, this position
would include office administration support, which may include, but
not necessarily be limited to clerical assistance and office
upkeep. The ideal candidate will be a team player, enjoy working in
a fast-paced environment, and can collaborate and communicate
successfully with Project Managers, Client Service Managers, and
staff. The ideal candidate will understanding contracting, contract
administration, project support, and be willing to coordinate
general office administrative functions. Required
Qualifications
- Minimum high school graduate or GED
- 5+ years' experience in project administration, contract
coordinating, or similar role
- Possess attention to detail skills to be able to perform tasks
with supreme accuracy and precision
- Excellent analytical thinking skills and problem solving
abilities
- Demonstrate strong organizational and time management
abilities
- Be resourceful and timely in understanding who to contact and
where to locate documentation to complete project tasks and
contract reviews for each project
- Efficiently and effectively work within a team or
autonomously
- Excellent listening, written, oral, and organizational
skills
- Skilled in the use of a personal computer and other standard
office equipment. Proficiency in MS Office products, including
Outlook, Excel, and Word
- Experience with a range of office functions (front counter
presence, answering phones, general office upkeep, etc.)
- Experience with project management software like Deltek
Vantagepoint, or comparable. Key Responsibilities -
- Develop contract proposals to support organizational goals
- Review contract estimates, including proposed materials,
production costs, etc and determine whether they seem reasonable
and accurate
- Ensure that all project records are accurate and up to
date
- Write contract letters and other communications and
notices
- Attend project meetings, help create agendas, take and
distribute meeting minutes to share with stakeholders
- Create regular status reports regarding progress on
projects
- Analyze contracts to ensure they comply with state and federal
laws and regulations
- Skilled in general front-office administrative duties.
- Experience with project administration duties, including
contract administration, budgeting, and resource coordination
support.
- Have excellent communication and interpersonal skills to
effectively interact with managers, co-workers, clients, and
vendors
- Ability to manage office functions, procedures, and office
supply inventory
- Help maintain projects budgets and schedules with software
suits like Deltek Vantagepoint, or comparable.
- Support federal grant requests, project bid documents, Request
for Reimbursements, and project closeouts
- Preparing ACDBE and DBE program plans, goals, monitoring
contract compliance, and reporting
- Posting project bid documents, addendums, and other project
updates to Ardurra's Planroom - Office administrative duties
include:
- Front-desk duties, including answering phones, greeting
clients, processing mail, etc.
- Scheduling appointments
- Planning and organizing office events
- Maintaining office supply inventory and process purchase orders
as needed
- Managing office maintenance agreements (janitorial, equipment
maintenance, etc.)
- Assisting the finance department as needed, including
processing credit card reports, client payments, vendor invoices,
office checks, and petty cash Project administrative duties
include:
- Processing project documentation and agreements as needed
- Assisting in drafting contracts and various project
applications
- Entering and updating project data in the project management
system
- Communicating with clients, subconsultants, and vendors
- Occasionally run local errands with the use of a company
vehicle. Physical Requirements -
- Prolonged periods sitting at a desk and working on a
computer
- Ability to navigate various locations and settings of the
company
- Occasionally lift and/or move up to 25 pounds
- Must possess a valid driver's license and be able to safely
operate a vehicle Salary Range $18.00/HR to $21.00/HR (DOE) Why
Ardurra? While Ardurra offers competitive compensation and rich
benefits programs, it is our culture that truly sets us apart from
our peers. We nurture a family-like culture, striving to create a
work environment that is enjoyable, challenging and rewarding but
also fun. We are acutely focused on developing our staff, whether
through our internal Ardurra Academy or through our
industry-leading Leadership program. We have made a deliberate and
focused commitment to nurture a people-centric culture where people
are: valued as individuals; supported in their professional and
career development with multiple, varied career paths; provided the
tools and resources to be successful, engaged, and satisfied in
their work; and positive benefits, time-off programs, and
flexibility to help maintain a healthy balance between work and
home. Ardurra is an Equal Opportunity/ Affirmative Action Employer.
All qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, national origin,
disability, protected veteran status, gender identity or sexual
orientation. NOTICE TO THIRD PARTY AGENCIES: Ardurra does not
accept unsolicited resumes from recruiters or employment agencies.
In the absence of a signed Agency Agreement, Ardurra will not
consider or agree to payment of any referral compensation or
recruiter fee. If a resume or candidate is submitted to any hiring
manager without a previously signed agreement, Ardurra reserves the
right to pursue and hire those candidate(s) without any financial
obligation to the recruiter or agency. These candidates will be
considered property of Ardurra. We're not currently looking to add
any more agencies to our list of approved vendors, so please do not
contact any of our managers or recruitment team with sales calls or
details of your candidates.
Keywords: Ardurra, Spokane , Office Administrator, Administration, Clerical , Spokane, Washington
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