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Finance Director/ Controller/ Accountant

Company: Partners with Families & Children
Location: Spokane
Posted on: February 22, 2021

Job Description:

Partners with Families & Children (Partners) prevents, interrupts and repairs cycles of abuse and neglect within families. We are a nonprofit that has been around for 32 years providing exemplary programs for families and an encouraging and fulfilling work environment for staff. Come join our team in making a difference in the lives of families! We offer competitive pay and benefits package.As a growing organization, this is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, nonprofit organization. The Finance Director will be a strategic thought-partner with senior leadership and play a critical role in decision making and operations as Partners continues to provide holistic supportive family services to families across the Inland Northwest. Job Summary:This position has primary responsibility for effectively managing all financial tasks for the organization. Duties may include: financial accounting and reporting, administration of payroll functions, budget development and management, risk management, responsibility for financial policies and procedures, and some human resources management related to finance. This is a single person department and Partners currently uses QuickBooks.Essential Job Duties and Responsibilities : To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties/responsibilities listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties/responsibilities of this job.1. Develop, maintain and utilize accounting systems for all financial accounting and reporting functions, including: cash management, accounts payable, accounts receivable, purchasing, credit control, payroll, petty cash and others as needed.* Develop, implement, and ensure compliance with internal financial and accounting policies and procedures (in accordance with GAAP); interpret and apply laws, rules, regulations, fiscal policies and procedures to the functions of the position* Perform the bookkeeping functions including maintenance of the general ledger, accounts payable, accounts receivable and payroll* Prepare monthly billing invoices* Document and maintain complete and accurate supporting information for all financial transactions* Reconcile bank and investment accounts* Manage the cash flow and prepare cash flow forecasts if requested* Prepare, analyze and present financial reports in an accurate and timely manner that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP);* Ensure that all statutory requirements of the organization are met* Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate* Coordinate and lead the annual audit process and liaise with external auditors* Prepare and submit annual Form 990* In cooperation with the CEO, prepare and clearly communicate monthly and annual financial reports for distribution to the Board of Directors. Assist the CEO and the Board Treasurer with financial reporting as required at Board meetings and the Annual Board Retreat* Liaise with the Treasurer and Finance Committee as appropriate2. Lead the annual planning and budgeting process in cooperation with the CEO.* Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the CEO and Treasurer and/or Finance Committee* Monitor and report on progress and changes; keep leadership team abreast of the organization's financial status* Prepare and track budgets for funding applications, grants and contracts3. Administer all project/program and grants accounting.* Implement a robust contracts management and reporting system; ensure that the contract billing and collection schedule is adhered to prepared in accordance with contract agreements with funders* Maintain financial records for each project in a manner that facilitates management reports* Provide accurate and timely reporting on the financial activity of individual projects* Liaise with Development Director to assist with grant budgeting, reconciliation of donor income, and reporting on restricted funding4. Develop and support human resources administration, including compensation policies, payroll and benefits in cooperation with the CEO.* Oversee all payroll functions (currently using outside payroll company) to ensure that employees are paid in a timely and accurate manner* Assist Office Manager to research, negotiate and manage the employee insurance and benefits plans* Research, negotiate and manage the employee insurance and benefits plans* Process and submit statutory and benefits remittances on time* Prepare and submit W-2's and 1099's, all quarterly and annual tax/payroll documents5. Monitor risk management policies and procedures to ensure that program and organizational risks are minimized. This task is done in conjunction with CEO and Office Manager.* Responsible for risk management policies and procedures* Advise the organization's leadership on appropriate insurance coverage for the organization and the Board of Directors* Coordinate certificates of insurance and insurance renewals* Maximize income where possible and appropriate* Negotiate with bank for lines of credit or other financial services as required and appropriate6. Responsible to create and revise fiscal policies and procedures as necessary.7. Other duties as assigned.Qualifications: To perform this job successfully, an individual must meet the required qualifications listed below. These qualifications are representative of the knowledge, skill and/or ability required to perform this job.REQUIRED:Education/Experience:* Minimum of Bachelor's degree, ideally with MBA/CPA or related degree* Six-plus years of broad financial and operations management experience* Experience using QuickBooks* Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders* Must be organized, responsible, reliable, professional, and punctual with a demonstrated ability to manage time and deadlinesCertificates/Licenses: WA drivers' license required. Must be able to travel to meetings and trainings.DESIRED QUALIFICATIONS:* A style that promotes collaboration and communication; attention to detail; a high energy level; a sense of humor; an open mind; a commitment to the mission of Partners with Families & Children* Previous experience of responsibility for the quality and content of all financial data, reporting and audit coordination, preferably in a nonprofit environment* Previous experience in human resources, contracts, and policies and procedures* Ability to translate financial concepts to - and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds* A track record in grants management* Keen analytic, organization and problem-solving skills which support and enable sound decision making* A proven track record of working closely with executive leadership, Board members and key stakeholders* Ability to work independently or collaboratively to maximize output and camaraderieJob Type: Full-timeBenefits:* 401(k)* 401(k) matching* Dental insurance* Employee assistance program* Flexible schedule* Health insurance* Vision insurance* Generous PTO - vacation, sick leave, 11 holidays* Cell phone stipend* Employee wellness/ self-careSchedule:* Monday to FridayEducation:* Master's (Preferred)Experience:* Accounting: 6 years (Preferred)* Analysis Skills: 5 years (Preferred)License/Certification:* CPA (Preferred but not required)Work Location:* One location (and some from home if desired)Company's website:* www.partnerswithfamilies.orgCOVID-19 Precaution(s):* Temperature screenings* Social distancing guidelines in place* Sanitizing, disinfecting, or cleaning procedures in place

Keywords: Partners with Families & Children, Spokane , Finance Director/ Controller/ Accountant, Executive , Spokane, Washington

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