Director of Facilities and Operations
Company: Cosa
Location: Walla Walla
Posted on: March 16, 2023
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Job Description:
A member of the Superintendent's Cabinet team, the Director
leads and manages the District's building maintenance, grounds,
environmental health and safety, warehouse and custodial programs.
The Director is responsible for supervising the activities of the
maintenance and custodial departments, including overseeing
building maintenance and repairs, community use of facilities,
custodial services, grounds care, warehouse, safety programs,
health/code compliance, hazardous materials, utilities, district
print shop, and long-term facilities planning. Additionally, the
Director supervises and supports the transportation and nutrition
services directors.ESSENTIAL FUNCTIONSEnsure all school buildings
and related facilities are examined on a regular basis for needed
repairs and maintenance; establish and recommend priorities on
repair projects; assign and inspect work; prepare reports on
estimated costs of work and materials for project completion.
Maintain an efficient system for dealing with emergency repair
problems.
Develop specifications for labor, supplies, equipment, and other
materials not provided or performed by Facilities and Operations
departmental personnel.
Ensure compliance with all state and federal public work
requirements.
Maintain and ensure compliance with all state facilities reporting,
including ICOS, SCAP, facilities conditions reports, lead and
asbestos monitoring, and additional reporting as required.
Maintain records and follow federal, state, and local laws as they
pertain to purchasing of supplies and services.
Develop and oversee the district's energy management program.
Support the district's safety and security program through facility
improvements and access control management.
Maintain the district facilities and grounds in a condition of
operational excellence to protect school owned property from loss,
damage, and other related hazards.
Establish and administer schedules and procedures for the regular,
ongoing maintenance of grounds for all district schools and office
facilities; oversee the selection of appropriate supplies and
equipment for effective maintenance of facilities.
Oversee grounds design planning for landscaping, sprinkling, and
maintenance of grounds.
Oversee warehouse operations, in-district deliveries and
hauling.
In partnership with the Director of Finance, coordinate the
district's facility safety program.
Coordinate compliance with AHERA, Right-to-Know, ADA, and other
federal/state agency requirements; provide assistance in worker
compensation and student accident investigations as required.
Provide supervision and direction to the custodial supervisor to
ensure appropriate care for all district schools/buildings and
office facilities are maintained, standards for the selection of
custodial supplies are established, and equipment for effective
custodial care of facilities are procured.
Provide supervision and direction to the Transportation Director
and Nutrition Services Directors.
Collaborate with the Director of Technology to ensure video, camera
and related technology infrastructure and improvements are
maintained and upgraded when appropriate.
Provide training on proper handling, packaging, transportation, and
disposal of hazardous materials; coordinate the labeling,
collection, and disposal of identified hazardous waste materials
throughout the district.
Works collaboratively with the Athletic and Activities Director to
ensure athletic fields are adequately maintained for safe and
optimal usage.
Maintain the district's central record system for all building
plans, specifications, equipment, service manuals, and real
property.
Maintain appropriate financial and building/grounds records.
Participate in the planning of new facilities and maintain
appropriate records.
Supervise maintenance and operations employees; prepare and conduct
annual performance evaluations; select, train, monitor, and
evaluate staff; resolve grievances.
Supervise the operations, training, and revenue sources in support
of outside user groups utilizing district facilities.
Maintain effective communication with students, parents, staff, and
the public for safety, security and positive public relations.
Supervise the district print shop operations and staff.
Additional duties may be assigned based on the skills and
experience of the employee.
OTHER FUNCTIONSMay serve on various district committees and/or
departmental work teams.
Perform related duties consistent with the scope and intent of the
position.
REPORTING RELATIONSHIPSReports to the Superintendent
MENTAL DEMANDSRequired to adapt to shifting priorities and to
frequently re-channel work effort and experiences frequent
interruptions.
May be required to work with and deescalate distraught community
members or stakeholders.
PHYSICAL DEMANDSRequired to stand and walk for prolonged periods of
time.
Ability to lift and/or move up to sixty (60) pounds. Must be able
to perform tasks requiring moderate to heavy physical exertion.
MINIMUM QUALIFICATIONSEducation and ExperienceBachelor degree or 5
years successful service as a Director or Assistant Director in a
similar/related position/field.
Progressively responsible leadership experience in a large system
involving staff selection, employee evaluation, discipline,
management of negotiated agreements, budget, payroll, purchasing,
and managing a multi-facility organization.
Minimum of five (5) years of supervisory experience in a school
district or large institutional/ commercial grounds setting.
Experience managing capital construction projects, including but
not limited to development of RFP's for solicitation, selection
process, contract management, and fulfillment of owner's
representative role.
Prior experience with electronic facilities management and
scheduling systems.
Proficient computer skills.
Articulate writing and public speaking skills.
Demonstrated ability to lead a large work force.
Experience in an educational organization preferred.
Demonstrated experience in overseeing and managing budgets.
Must reside within a 15-minute response time from the maintenance
headquarters (located at 1174 Entley Street, Walla Walla, WA
99362).
Knowledge, Skills and AbilitiesKnowledge of blueprint reading,
specifications, uniform and county codes, domestic water operation,
fire protection systems, oil/gas boiler operations and maintenance,
general knowledge of building trades.
Knowledge of budgeting and financial management.
Skill in effective oral and written communication; effective
customer service and leadership skills.
Ability to plan, organize, prioritize and complete tasks;
exceptional organizational skills.
Confidence with meeting the public, flexibility to handle numerous
interruptions.
Ability to deal with distraught or difficult individuals.
Ability to establish and maintain effective and cooperative working
relationships with students, staff and the public.
Licenses/Special RequirementsRequires fingerprinting and background
check to determine that there have been no convictions involving
physical molestation, abuse, injury or neglect of a minor.
Must complete Walla Walla Public Schools Risk Management and
Bloodborne Pathogens Training upon hire.
Must complete training in and adhere to district infection control
plan.
Must have or have ability to obtain CPR or first aid
certificate.
Valid driver's license and a good driving record.
TERMS OF EMPLOYMENTCompetitive salary, depending on experience and
qualifications.CONDITIONSThe preceding list of essential functions
is not exhaustive and may be supplemented as necessary.APPLICATION
PROCESSSubmit online application to include:Letter of application
detailing interest in the position and the skills and experiences
that render the applicant qualified for the position.
Resume
3 letters of recommendationThe Walla Walla School District does not
discriminate in any programs or activities on the basis of sex,
race, creed, religion, color, national origin, age, veteran or
military status, sexual orientation, gender expression, gender
identity, disability, or the use of a trained dog guide or service
animal and provides equal access to the Boy Scouts and other
designated youth groups. The Walla Walla School District will also
take steps to assure that national origin persons who lack English
language skills can participate in all education programs, services
and activities. For information regarding translation services or
transitional bilingual education programs, contact (509) 527-3000.
The following employees have been designated to handle questions
and complaints of alleged discrimination:Civil Rights Compliance
Coordinator
Title IX Coordinator
Dr. Mindy Meyer, Director of HR
364 S. Park Street
Walla Walla, WA 99362
(509) 527-3000
mmeyer@wwps.org Section 504/ADA Coordinator
Barb Casey, Director of Special Education
364 S. Park Street
Walla Walla, WA 99362
(509) 527-3000
bcasey@wwps.org
Keywords: Cosa, Spokane , Director of Facilities and Operations, Executive , Walla Walla, Washington
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