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Accounts Payable Specialist

Company: Aston Carter
Location: Spokane
Posted on: September 21, 2022

Job Description:

Description: -Maintains accurate and complete accounts payable records by obtaining, validating, and posting invoices and debit memos/ adjustments and updating vendor information as needed. Processed timely payments by entering wires, and bill payments, uploading ACH payments to online banking, and printing checks. Prepares journal entries with appropriate backup documentation-daily usage of excel and advanced formulas. -Accounts Payable Duties: -

  • Receives reconciles and enters invoices related to incoming Inventory, including SRI commercial invoices, SRI handling fees, duties and brokerage, ocean freight, and trucking invoices. Resolves any discrepancies with Warehouse Supervisor or Purchasing Specialist.
  • Reconciles invoices for POE and DI shipments. Prepares the DI write-off form to be processed by the A/R Specialist.
  • Records weekly SRI prepayments, credit notes, and debit notes in Apprise. Processes wire payment in Apprise by Monday following the wire transfer.
  • Submits invoice copies to A/R Specialist for charges to be re-billed to various Global Offices.
  • Processes A/P invoices utilizing Concur system; ensures correct vendor, G/L account coding (including division & department), period, currency, due date and applies customer as required. Ensures all invoices are routed daily to appropriate managers for approval. Exports approved invoices from Concur daily and import them Apprise for posting. Strives to have all invoices posted in Apprise for month-end closing by the 15th of the following month.
  • Verifying documents for accuracy and approvals ensures evidence of receipt (if applicable) before payment is generated.
  • Reconciles vendor statements to A/P records when received to ensure timely payments & accuracy.
  • Uploads NACHA payment files to the bank for ACH payments, prepare credit card and wire payments, and prints checks by designated due dates when approved.
  • Posts payments to vendor accounts.
  • Applies prepayments to invoices in Accounts Payable as directed.
  • Researches and responds timely to inquiries by vendors and co-workers regarding Accounts Payable and other topics as needed in a friendly and professional manner.
  • Maintains accurate electronic filing system with payment, invoice, and approval documentation.
  • Maintains voided check files and security over unused A/P checks.
  • Performs Accounts Payable monthly close process.
  • Enters approved suppliers into Apprise, ensuring all required documentation is received. Electronically files all supplier packet documents. Updates and maintains supplier files as required. - -Inventory Accounting Duties: -
    • Performs update of costs (including write-downs) in Apprise per approved review or as needed in each inventory organization.
    • Maintains files for item cost updates, write-downs, cost of goods sold, and variance reconciliations.
    • Coordinates and performs month-end closing of Inventory. -Additional Accounting Duties: - -
      • Prepares various other financial reports and analyses in Excel and Word as required. Build, maintain and troubleshoots excel spreadsheets for various reports and analyses.
      • Reconciles assigned accounts monthly and prepares necessary schedules and/or analyses for each by the scheduled checklist date.
      • Prepares required journal entries and enters them into Apprise financial system as needed. Ensures appropriate documentation is attached and/or saved for these entries.
      • Prepares various schedules and analyses for year-end financial audits, bank audits, and other audits as needed. Answers questions and obtains any requested documentation. -Skills:
        • Accounts payable
        • General ledger
        • MS excel
        • concur
        • reconciliation, -
        • reporting
        • variance analysis -Additional Skills & Qualifications:
          • Three-five years of related accounting experience and/or training; or an equivalent combination of education and experience.Logistics:
            • $23/hr DOE -
            • Location: Airway Heights, WA, U.S.
            • Full-time M-F 8-5 PM -
            • On-site (Not Remote)
            • 4-month contract-to-hire -

              About Aston Carter:
              Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.
              At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
              Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.
              The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
              If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aston Carter, Spokane , Accounts Payable Specialist, Other , Spokane, Washington

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