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Accounting Coordinator for Trust and Rental Proper

Company: Whitman College
Location: Walla Walla
Posted on: May 16, 2022

Job Description:

Job DescriptionSalary: WHITMAN COLLEGELocated in the historic community of Walla Walla, Whitman's vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country. Whitman College is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college's working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO) .POSITION PURPOSEThe Trust Accounting Coordinator is responsible for all aspects of the off-campus rental program and various accounting responsibilities within the trust office, including processing gifts, college investments transactions, and processing of trust payables. PRINCIPAL ACCOUNTABILITIES

  • Records and manages the leases for the off-campus rental program including: collection and refunding of deposits; charging rent; coordinating property check ins; property inspections; and coordinating workflow with rental property maintenance technician.
  • Schedules and oversees the student lease application process.
  • Answers student/faculty/staff tenant questions and concerns.
  • Prepares journal entries to record purchases, sales and market value adjustment for investments.
  • Prepares quarterly endowment investment performance distribution to the endowment units.
  • Processes payments for the Trust and Endowment area including College farm and rental property.
  • Prepares a variety of reports and analysis as requested by the associate controller.
  • Updates purchases and sales of security information for external reporting service, reconciling to internal balances monthly.
  • Completes monthly reconciliation of various accounts of the college, including but not limited to investments, student acounts receivable, gift activities and bank accounts.
  • Is cross-trained to support the student accounts area.
  • Supervises student office assistants.
  • Completes other related duties as assigned. REQUIRED KNOWLEDGE, SKILLS AND ABILITIESIndividuals must be able to explain and/or demonstrate that they possess the knowledge, skills, and abilities to safely perform the essential functions of the job, with or without reasonable accommodation.
    • Establish and maintain an effective collegial working relationship with college constituencies, vendors and other agencies.
    • Establish and maintain exemplary customer service and fiscal accountability as it relates to all functions within the department.
    • Maintain knowledge of regulations pertaining to rental properties such as the Landlord-Tenant Act.
    • Demonstrate a strong knowledge of procedures with attention to detail and processing cycles.
    • Perform office procedures necessary to the position with a high level of accuracy and reasonable efficiency.
    • Ability to effectively prioritize workflow and effectively manage interruptions.
    • Ability to integrate the College's core values of diversity, equity and inclusion into interactions, processes and decision making.
    • Demonstrated proficiency in the use of software applications, spreadsheets and word processing.
    • Ability to understand complex processes.MINIMUM QUALIFICATIONSAssociate's degree in accounting or two year's accounting experience PREFERRED QUALIFICATIONSBachelor's degree in business or accountingBENEFITSWhitman offers competitive employee benefits, including medical, dental, vision and life insurances, a generous 10% matching contribution to the Whitman College 403(b) Defined Contribution Retirement Plan, and paid time off including 13 paid holidays for full-time staff vacation and sick leave. Learn more about benefits eligibility here. COVID-19 PROTOCOLSAt Whitman College, we take seriously the safety of our community. Whitman is a fully vaccinated campus, requiring all employees and students to be up to date with their COVID-19 vaccinations or have an approved exemption. More information can be found here.DISABILITY ACCOMMODATION FOR JOB CANDIDATESContact Human Resources regarding requests for disability accommodation in the employment application process.APPLICATION REVIEWApplication review will begin June 1 and continue until the position is filled.START DATEJuly 2022

Keywords: Whitman College, Spokane , Accounting Coordinator for Trust and Rental Proper, Accounting, Auditing , Walla Walla, Washington

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